Milestone Reunions

Ready for a reunion?

Swell Experiences provides full-service curation, planning, and booking for landmark celebrations and gatherings.

Your most valuable asset is your connection. You deserve to be a guest at your own celebration, fully enjoying the moments that matter, not buried in the noise of the dietary needs and shuttle schedules.

Our mission is simple: We manage the complexity so you can focus on your people. Whether it’s a 50th birthday, or a long-awaited college reunion, we provide a seamless experience.

The result is a reunion that is thoughtfully crafted from start to finish to authentically reflect your group's unique story. From private estate buyouts to curated adventure itineraries, we ensure every detail is handled with the Swell standard of service.

Celebrate the moment without the stress.

Services

Strategic Logistics & Infrastructure

  • Venue Sourcing & Procurement: Identification and contract negotiation for exclusive locations.

  • Budget Management & Financial Oversight: Comprehensive budgeting, contract review, and payment processing.

  • Vendor Management: Vetting and coordinating all third-party providers

Experience Curation & Programming

  • Itinerary Design & Coordination: Strategic flow and scheduling of all trip activities.

  • Culinary & Menu Management: Meal planning and dietary coordination.

  • Swag & Gift Sourcing: Strategic curation of high-end branded touchpoints and gifts.

Guest Operations & Execution

  • Guest Registration & Administrative Support: Management of the guest lifecycle from sign-up to check-in.

  • Strategic Communications: Development and delivery of all guest touchpoints and info packets.

  • Troubleshooting: A text or call away for operational oversight to ensure a seamless execution of the itinerary.

Sample Itinerary: College friend reunion in Napa

This itinerary includes an abundance of tastings & indulgence yet leaves room for discovery and spontaneous connection

  • 4:00 Arrive & check-in to Carneros Resort

    6:00 Welcome drinks

    7:00 Welcome dinner

  • 8:30 Breakfast at hotel

    9:30 Depart for first tasting

    10:00 Wine tasting, Caymus

    12:00 Lunch, Farmstead Meadow

    2:00 Wine tasting, Duckhorn

    4:00 Wine tasting, Heist

    7:00 Dinner, Ad Hoc

  • Day 3

    8:30 Breakfast at hotel

    9:30 Depart for first tasting

    10:00 Wine tasting, Del Dotto Estate

    12:00 Lunch, Mustards Grill

    2:00 Wine tasting, Pride

    4:00 Explore Sonoma

    7:00 Dinner, Bottega

    9:00 Hang at hotel patio

  • 9:00 Morning breakfast & send off

A Seamless First Impression

To make booking easy, we design and host a custom, beautiful registration site for every experience we curate. From detailed itinerary displays to secure payment processing, we ensure the digital experience is as polished as the trip itself, building excitement from the very first click.

See Sample Registration Site
See Sample Registration Site

Frequently Asked Questions

Have questions? Take a look at the FAQ or reach out anytime.

  • We offer full service trip management, planning, and booking. That means we handle every detail of the planning. We create a booking site, process payments, communicate all details to guests, manage vendors, etc. We’ll provide you with all trip details to self manage onsite and we’ll be a phone call away should any issues arise.

  • Since we are a custom trip planning company, we work as your guide to design a one-of-a-kind trip just for you. We take care of everything start to finish, manage all of the details of the complete experience and eliminate the stress for you. We do so with clear communication and reliable results. It’s not just what we do—it’s how we do it that sets us apart.

  • Hotel booking is complimentary. Depending on your scope, additional services provided for group trips may incur a planning fee. Starting at $250. Let’s chat about your trip, then we’ll provide an accurate quote.

  • Getting started is simple. Reach out through our contact form, send an email or a DM on instagram. We’ll talk through your trip ideas and put together a unique plan just for you.

Sea view outdoor seating area with wooden chairs, large trees, rocky landscape, and ocean in the background.
Empty outdoor swimming pool with lounge chairs and umbrellas, surrounded by palm trees, overlooking a mountain range at sunset.
A resort with a swimming pool surrounded by green trees and buildings, set against a backdrop of mountains.
Interior view of a bright, tropical-style lobby with large hanging light fixtures and potted plants, leading to outdoor scenery with water and a person walking away.
A forest scene with tall aspen trees with yellow leaves. There are four wooden chairs positioned around a fire pit on the ground among fallen leaves.
Wooden dome-shaped tiny house on a raised platform with potted plants, outdoor furniture, and trees surrounding it during daytime.