Group Travel
Group trips are about the moments you remember, not the spreadsheet you don't. We plan every detail so you can stay present, stay together, and actually enjoy the trip you organized.
Bring your people. We'll handle the rest.
Retreats
Host your own retreat
Swell Experiences provides full service retreat curation, planning and execution for wellness and adventure leaders, as well as facilitators, counselors, and practitioners.
Your most valuable asset is your presence. You deserve to be fully anchored in the experience, not buried in the noise of logistics.
Our mission is simple: we manage the details so you can focus on your community.
The result is a retreat that’s thoughtfully crafted from start to finish to authentically represent your purpose.
Scale your impact without the stress.
Bachelorette Trips
Getaway with friends
Swell Experiences provides full-service planning and travel coordination for bachelorette parties, bachelor trips, birthday celebrations, friend getaways, ski weekends, golf trips, and other group vacations.
Planning a trip with friends or family should be exciting, not another project to manage.
We handle the planning behind the scenes so you can enjoy the experience with your friends instead of coordinating it.
From destination recommendations and accommodations to room blocks, guest communication, itineraries, and travel logistics, we manage the details that keep everything running smoothly.
Whether you're planning a destination bachelorette, a long-overdue friends' trip, or a golf weekend we create a custom travel experience designed around your group, not a pre-built itinerary.
Destination Weddings
Planning to get married at a destination?
Swell Experiences provides full-service curation, planning, and accommodation management for destination weddings and the guests who travel for them.
You deserve to be fully in the moment with your partner and your people, not fielding a group text about who's staying where.
Planning a wedding in your hometown is hard enough. Planning one three states or three countries away, for 60 guests who don't know the area? That's a second full-time job nobody signed up for.
We take it off your plate. Room blocks, welcome dinners, transportation, the guest who booked the wrong Airbnb three miles away. We handle it before it ever becomes your problem. Your parents don't need to know what a rooming list is. Your bridesmaids don't need a spreadsheet. They just need to show up.
We build the itineraries that make traveling for your wedding feel effortless. For you and everyone you love.
Company Incentive Trips
Planning a company trip this year?
Swell Experiences provides full-service curation, planning, and accommodation management for company offsites, retreats, and incentive trips.
You deserve to be fully present with your team leading the strategy session and celebrating your top performers, not fielding a Slack thread about rooming questions.
Planning an offsite from your office is hard enough. Planning one for 40 employees flying in from six cities, with dietary restrictions, two spouses tagging along, and a CEO who wants it to "feel different this year", that's a second full-time job on top of the one you're already doing.
We take it off your plate. Room blocks, ground transportation, team dinners, and the employee who booked the wrong flight. We handle it before it ever lands on your desk.
Event Travel
Traveling to an event with a group?
Swell Experiences provides full-service curation, planning, and accommodation management for groups traveling to premier events.
You deserve to be at the center of the action, fully immersed in the festival or event, not stuck in the frustration of sold-out lodging and wayfinding.
Our mission is simple: We handle the logistics so you can focus on the event.
Whether it’s the Sundance Film Festival a major championship, or your favorite band playing in concert, we secure the accommodations and create the itineraries that make attending a marquee event feel effortless for your group.
The result is an event-based trip that’s thoughtfully crafted to offer comfort amidst the crowd. From private house rentals to curated dinners, we ensure your group has a seamless home base and a refined experience in the heart of the world's most sought-after moments
Milestone Reunions
Ready to reunite on a trip?
Swell Experiences provides full-service curation, planning, and booking for landmark celebrations and gatherings.
ou deserve to be a guest at your own celebration, fully enjoying the moments that matter, not buried in the noise of the dietary needs and shuttle schedules.
We manage the complexity so you can focus on your people. Whether it’s a 50th birthday, or a long-awaited college reunion, we provide a seamless experience.
The result is a reunion that is thoughtfully crafted from start to finish to authentically reflect your group's unique story. From private estate buyouts to curated adventure itineraries, we ensure every detail is handled with the Swell standard of service.
Celebrate the gathering without the stress.
Group Travel Service Tiers
Every group trip requires something different: a room block, flights, or the whole trip planned from start to finish.
Wherever your group falls, there's a level of support built for it.
Find where yours starts below.
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Group Travel Service Packages
Trusted by Travelers & Hosts
“The trip went smoothly and we had a wonderful time...
Thank you for finding such a gem and helping plan an incredible trip!”
— Group Trip Leader
Strategic Logistics & Infrastructure
Property Sourcing & Booking: Identification and contract negotiation for exclusive locations.
Budget Management: Comprehensive budgeting, contract review, and payment processing.
Vendor Management: Vetting and coordinating all third-party providers
Experience Curation & Programming
Itinerary Design & Coordination: Strategic flow and scheduling of all activities.
Culinary & Menu Management: Meal planning and dietary coordination.
Merchandise & Gift Sourcing: Strategic curation of high-end brand touchpoints and attendee gifts.
Guest Operations & On-Site Execution
Guest Registration & Administrative Support: Management of the attendee lifecycle from sign-up to check-in.
Strategic Communications: Development and delivery of all guest touchpoints and info.
On-Site Management: Real-time operational oversight to ensure a seamless execution of the itinerary.
Sample Itinerary: College friend reunion in Napa
This itinerary includes an abundance of tastings & indulgence yet leaves room for discovery and spontaneous connection
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4:00 Arrive & check-in to Carneros Resort
6:00 Welcome drinks
7:00 Welcome dinner
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8:30 Breakfast at hotel
9:30 Depart for first tasting
10:00 Wine tasting, Caymus
12:00 Lunch, Farmstead Meadow
2:00 Wine tasting, Duckhorn
4:00 Wine tasting, Heist
7:00 Dinner, Ad Hoc
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Day 3
8:30 Breakfast at hotel
9:30 Depart for first tasting
10:00 Wine tasting, Del Dotto Estate
12:00 Lunch, Mustards Grill
2:00 Wine tasting, Pride
4:00 Explore Sonoma
7:00 Dinner, Bottega
9:00 Hang at hotel patio
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9:00 Morning breakfast & send off
Frequently Asked Questions
Have questions?
Take a look at the FAQ or reach out anytime.
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We offer the whole range from bookings only to full service trip management, planning, and execution. That means we handle every detail of the planning. We create a trip registration site, process payments, communicate all details to participants, manage vendors, etc. You only need to focus on promotions and your content.
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Since we are a custom trip planning company, we work as your guide to design a one-of-a-kind trip just for you. We take care of everything start to finish, manage all of the details of the complete experience and eliminate the stress for you. We do so with clear communication and reliable results. It’s not just what we do, it’s how we do it that sets us apart.
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Getting started is simple. Reach out through our contact form, send an email or a DM on instagram. We’ll talk through your ideas and put together a unique plan just for you.
