Group Travel
Bring your people. We'll handle the rest.
Group trips are about the moments you remember, not the spreadsheet you don't. We plan every detail so you can stay present, stay together, and actually enjoy the trip you organized.
A sampling of the trips we plan bringing together leaders, brands, teams, friends, families, companies, and communities:
Hosted by a wellness or community leader, a curated environment where the destination serves as a backdrop for deep connection, personal growth, and relaxation.
Guided Trips & Tours
Led by creators, community leaders, and adventure guides, a curated journey where the destination takes center stage for active discovery, cultural immersion, and shared exploration.
Group trips centered around events like Winter Olympics, FIFA World Cup, or major festivals like Sundance or Food & Wine.
For the 40th, 50th, or 60th birthday where a group of friends or a large family wants to go "all out" but needs a professional to handle the organization.
Retreats
Host your own retreat
Swell Experiences provides full service retreat curation, planning and execution for wellness and adventure leaders, as well as facilitators, counselors, and practitioners.
Your most valuable asset is your presence. You deserve to be fully anchored in the experience, not buried in the noise of logistics.
Our mission is simple: we manage the details so you can focus on your community.
The result is a retreat that’s thoughtfully crafted from start to finish to authentically represent your purpose.
Scale your impact without the stress.
Guided Trips & Tours
Lead your own group trip
Swell Experiences provides full-service trip curation, planning, and registration for content creators and adventure guides.
Your most valuable asset is your perspective. You deserve to be fully anchored in the adventure and engaged with your community, not buried in the noise of booking logistics.
Our mission is simple: we manage the details so you can focus on your content and your community.
Whether you are leading a photography expedition or a high-altitude hike, we provide the plan that allows you to lead with confidence.
The result is a guided trip that’s thoughtfully crafted from start to finish to authentically align with your personal brand. We ensure your expertise is the highlight, while the logistics remain invisible.
Expand your reach without the burnout. Stop being the travel agent and start being the guide.
Event Travel
Traveling to an event with a group?
Swell Experiences provides full-service curation, planning, and accommodation management for groups traveling to premier events.
Your most valuable asset is your experience. You deserve to be at the center of the action, fully immersed in the festival or event, not stuck in the frustration of sold-out lodging and wayfinding.
Our mission is simple: We handle the logistics so you can focus on the event.
Whether it’s the Sundance Film Festival a major championship, or your favorite band playing in concert, we secure the accommodations and create the itineraries that make attending a marquee event feel effortless for your group.
The result is an event-based trip that’s thoughtfully crafted to offer comfort amidst the crowd. From private house rentals to curated dinners, we ensure your group has a seamless home base and a refined experience in the heart of the world's most sought-after moments.
Secure your spot without the scramble.
Milestone Reunions
Ready for a reunion?
Swell Experiences provides full-service curation, planning, and booking for landmark celebrations and gatherings.
Your most valuable asset is your connection. You deserve to be a guest at your own celebration, fully enjoying the moments that matter, not buried in the noise of the dietary needs and shuttle schedules.
Our mission is simple: We manage the complexity so you can focus on your people. Whether it’s a 50th birthday, or a long-awaited college reunion, we provide a seamless experience.
The result is a reunion that is thoughtfully crafted from start to finish to authentically reflect your group's unique story. From private estate buyouts to curated adventure itineraries, we ensure every detail is handled with the Swell standard of service.
Celebrate the moment without the stress.
Services
Strategic Logistics & Infrastructure
Venue Sourcing & Procurement: Identification and contract negotiation for exclusive locations.
Budget Management & Financial Oversight: Comprehensive budgeting, contract review, and payment processing.
Vendor Management: Vetting and coordinating all third-party providers
Experience Curation & Programming
Itinerary Design & Coordination: Strategic flow and scheduling of all activities.
Culinary & Menu Management: Meal planning and dietary coordination.
Merchandise & Gift Sourcing: Strategic curation of high-end brand touchpoints and attendee gifts.
Guest Operations & On-Site Execution
Guest Registration & Administrative Support: Management of the attendee lifecycle from sign-up to check-in.
Strategic Communications: Development and delivery of all attendee touchpoints and info packets.
On-Site Management: Real-time operational oversight to ensure a seamless execution of the itinerary.
Sample Itinerary: College friend reunion in Napa
This itinerary includes an abundance of tastings & indulgence yet leaves room for discovery and spontaneous connection
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4:00 Arrive & check-in to Carneros Resort
6:00 Welcome drinks
7:00 Welcome dinner
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8:30 Breakfast at hotel
9:30 Depart for first tasting
10:00 Wine tasting, Caymus
12:00 Lunch, Farmstead Meadow
2:00 Wine tasting, Duckhorn
4:00 Wine tasting, Heist
7:00 Dinner, Ad Hoc
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Day 3
8:30 Breakfast at hotel
9:30 Depart for first tasting
10:00 Wine tasting, Del Dotto Estate
12:00 Lunch, Mustards Grill
2:00 Wine tasting, Pride
4:00 Explore Sonoma
7:00 Dinner, Bottega
9:00 Hang at hotel patio
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9:00 Morning breakfast & send off
A Seamless First Impression
Your trip begins long before your guests arrive. We design and host a custom, beautiful registration site for your guests to sign up. From sleek itinerary displays to secure payment processing, we ensure the digital experience is as polished as the retreat itself, building guest trust from the very first click.
Frequently Asked Questions
Have questions? Take a look at the FAQ or reach out anytime.
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We offer full service trip management, planning, and execution. That means we handle every detail of the planning. We create a trip registration site, process payments, communicate all details to participants, manage vendors, etc. You only need to focus on promotions and your content.
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Since we are a custom trip planning company, we work as your guide to design a one-of-a-kind trip just for you. We take care of everything start to finish, manage all of the details of the complete experience and eliminate the stress for you. We do so with clear communication and reliable results. It’s not just what we do, it’s how we do it that sets us apart.
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Getting started is simple. Reach out through our contact form, send an email or a DM on instagram. We’ll talk through your ideas and put together a unique plan just for you.
